How to Become a Virtual Assistant Complete Guide

How to Become a Virtual Assistant Complete Guide

In this post I’m going to show you How to Become a Virtual Assistant Step by Step.

In fact: in this Ultimate Guide I will explain who is a Virtual Assistant and what they do? How to become a Virtual Assistant and How to find online Virtual Assistant Jobs.

You can click each link to jump to a particular section.

What is a Virtual Assistant?

Virtual assistants, or VAs, are self-employed individuals who provide administrative and technical assistance to businesses. Since all the work is done online, virtual assistants can work from anywhere they want.

It’s an excellent work-at-home opportunity and one of the most cost-effective ways of making money online because it’s simply a matter of charging others for a skill you already have.

How Much Do Virtual Assistants Make?

Like any job, the pay scale for virtual assistance varies. It can depend on a number of factors including:

  • Type of work performed
  • Experience level
  • Hours worked per week

More experienced Virtual Assistants performing more highly technical skills can earn upwards of $50 per hour, while new Virtual Assistants might start out at $20 per hour.

As you grow your skills and client base, you can increase your rates and overall pay. According to ZipRecruiter, the average yearly salary for virtual assistants checks in at just over $60,000 per year.

Why become a Virtual Assistant?

There are many reasons that people want to become a Virtual Assistant. The main reasons are flexibility and freedom, but there are actually many more.

You can work when you want
From being able to spend more time with your kids to caring for elderly family members, working for yourself means you can organise your day to fit around the life you have or the type of life you want to create.

You can work where you want
I’ve worked from locations all around the world because all I need is my laptop and an Internet connection. So if you’re looking for a location-independent or digital nomad lifestyle, virtual assistance will fit the bill perfectly.

What Services Does a Virtual Assistant Provide?

A virtual assistant is really just anyone that can help with tasks from a remote location. Which means you will offer services to clients on a day to day basis, as a contractor or as a self-employed.

Depending upon your skills and interests, you’re almost guaranteed to find something that will appeal to potential clients.

7 Virtual Assistant Services in High Demand

1. Customer Support

Small business owners don’t typically have the time to process orders, and comments to moderate, they need to provide this kind of one-on-one service. That’s why they often outsource customer-related tasks to detail-oriented, quick-to-respond virtual assistants.

2. Social Media Management

Social media is a more specialized area for virtual assistants. Tasks can include posting on social media, responding to comments, updating profiles, and anything else you’re comfortable with. If you’re good with graphic design, you can even offer services like creating Pinterest images.

3. Email Marketing

Email marketing, like social media management, requires a bit of specialized knowledge. You’ll need to know things like how to set up autoresponders, segment email lists, and design email templates using software like MailChimp or ConvertKit.

4. Bookkeeping

Business owners need help keeping track of their finances. How much they’re earning, how much they’re spending, and where and to whom the money is going. If you’re organized, detail-oriented, are good with numbers and spreadsheets, and can balance a checking account, this is a service you can offer to small business owners.

5. Facebook Ads

Advertising on Facebook is an easy and effective way for business owners to find more clients or customers. But many don’t take advantage of it because they don’t have time or don’t know how. This is a great way to offer a premium VA service. Since many VAs don’t offer this option, you can charge more for it.

6. Website Management

Virtual assistants with experience using WordPress or another CMS (Content Management Systems) can provide blog or website management services. This might include editing posts, replying to comments, updating broken links, and general website maintenance.

7. Administrative Support

These services are pretty straightforward and usually some of the easiest tasks to outsource. If you’re looking to get started as a VA, offering administrative support is a good point of entry. Virtual assistant duties in this category might include inputting data, creating spreadsheets, managing calendars, and booking travel arrangements.

How to Become a Virtual Assistant

1. Focus on your offer

By now, you know you can offer hundreds of services as a VA. You can do everything from writing, emailing, calendar management, bookkeeping, marketing, social media, and more. Focus on the skills you have and enjoy doing. There is no reason to spread yourself too thin, especially at the beginning, when you have a lot to learn!

2. Set up your business the right way

When you are starting out, you need to decide how you will run your business. You can set it up as a sole proprietor. The other option is to set up an affordable LLC. This will protect your personal assets, like your home, if you ever get sued.

3. Create a website and social media presence

If you want to work remotely, you are going to have to sell yourself as an expert in online communication. The best way to do this is to create a website that shows what services you offer and your skills. Think about it as your “virtual” CV.

4. Find friends in your niche

Working from home can, from time to time, become a lonely job. You will always need a support group, someone that understands you and can help you by giving you advice, or simply share a rant with from time to time.

5. Make your clients happy & ask for feedback

Making your clients happy is the biggest asset to your business. Once you find your first client, do everything you can to deliver a top service.

A happy client might recommend you to other business owners they know, and you just need a handful of clients to make a full-time income as a virtual assistant!

What Tools you Need as a Virtual Assistant

As a Virtual Assistant, you will find there are some great tools out there to help you stay organized and maybe even increase your profits. Here are a few tools I used as a virtual assistant:

  • Quickbooks– I have long been a QuickBooks user. It’s great for invoicing and accepting online payments. It also offers time tracking and project management.
  • Google Drive – Google offers an open source version of common software like Word and Excel. Not only are these perfect alternatives, you can also easily share files with others.
  • Asana – This is a free software that will help you stay organized and even allow you to share folders with clients and contractors.
  • Dropbox – Dropbox is a great alternative to Google Drive. I use both. I primarily use Dropbox for photo storage and sharing.
  • Grammarly – This is an awesome online tool that will help you with proofreading. You never want to look unprofessional! A free version is available.
  • Lastpass – This is a safe way to share passwords with clients
  • Freelancers Union – this site offers contract templates you can use for free

Where Can I Find Virtual Assistant Jobs?

While there are a lot of smaller multi-VA firms around, there are a few big ones that are frequently hiring:

Luckily, there are so many places to find clients – both online and off. Once you know who your ideal client is you will have a much better indication as to where to start looking.

How to find virtual assistant jobs 

Finding a virtual assistant job isn’t difficult. Whether you are looking for a full-time job, or a freelance position, there are plenty of companies that offer jobs as a virtual assistant.

I’ve put together some of the best ones for you!


FlexJobs is an online job board that lists work from home opportunities on a flexible basis, including remote, freelance and part-time roles. It’s the perfect website to use if you want to start a remote career. They have a section in which they list all virtual assistant jobs here.

All job opportunities are carefully screened and checked for scams before they are approved, which means all jobs listed here are legit opportunities to make money.

What’s the catch? It’s not free! You need to pay a $14.95 monthly fee to be able to apply to job listings. The great thing is that there is a 30-day money-back guarantee. Which means you can pay the fee and ask for a refund if you don’t want to renew your subscription. No questions asked.


Fiverr lets you create an online profile, and you can apply for jobs posted there: it’s a great online portal to get experience when you are just starting out but you won’t find many high-paying gigs there.

If you put in some time to create a great profile, you should be able to get a few beginner jobs. This will help you to build experience to be able to apply for much better-paying jobs on other platforms.


Very similar to Fiverr, Upwork is one of the biggest freelance websites in the world. This means there is always someone bidding less for every job, which might result in you charging way a much lower rate than you deserve. 

The advantage of using it is that is a great user-friendly platform that can help you to launch your virtual assistant career, especially if you have no experience and you are just starting out.

Become a Virtual Assistant and Work from Home

Working as a VA is an option for anyone who wants to work from home, regardless of prior experience or education. It’s easy to begin; all you need are your skills and your computer or smartphone (and a Wi-Fi connection).

You set the rates, the services you provide, and the hours you work. Starting a virtual assistant business comes with minimal upfront costs, making it viable and accessible to most people. Don’t be afraid to invest in your knowledge and take an online course like 10K VA.

While it can be difficult to land your first client, with some creative marketing and networking, you’ll find that the opportunities to make money online as a virtual assistant are abundant.

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